Gift Card Policy

Policy Number:  300-010 Business and Finance

Policy Title: Gift Card Policy

Responsible Officers: Chief Financial Officer Delegated to the Chief Procurement Officer

Responsible Offices:  Office of the Chief Financial Officer, Office of the Controller, Office of Procurement and Contracting (OPC)

Effective Date: July 5, 2023

Next Review Date: July 2025

Summary: This policy guides the use of gift cards to compensate individuals, such as event volunteers or research study participants. As cash-equivalent instruments, gift cards are governed by IRS tax rules and internal control requirements. These rules and requirements must be followed and communicated to those involved before purchasing or distributing any Gift cards. When Gift cards are distributed, they must be distributed in accordance with the guidelines outlined in this policy. 

Gift cards must have a value of $100 or less. Individual gift cards may not have a face value greater than $100 without prior approval from the Office of the Controller.

Keywords: remuneration, research administration, research participants, student employees, emergencies.

Related Site: Office of the Chief Financial Officer

Related Document: Gift Card Disbursement Log